Communications – RASCI approach

I am currently reading the book The Art of Scalability by Marty Abbott and Michael Fisher, both of them ex-eBay executives. An approach they have described to make sure the entire product development team stays on top of things caught my attention. The model they recommend to use is called the RASCI model. It stands for:

R – Responsible – Individual(s) responsible for a task, project or initiative.

A – Accountable – Individual(s) to whom R is accountable to for the completion of the task, project or initiative. This individual(s) will need to approve the task, project or initiative before it gets underway.

S – Supportive –  Individual(s) that will need to support the task by providing resources towards completion of the task, project or initiative.

C – Consulted – Individual(s) that may need to be consulted because they may have data or information that will be useful to complete the task, project or initiative.

I – Informed – Individual(s) that need to be notified or kept informed of the progress of the task. They do not need to be consulted or asked to provide input to the task, project or initiative.

I believe that communications is a root cause for many of the organizational problems. For whatever reason, there is a tipping point in an organization’s growth where communications is ignored because it is taken for granted – “of course everyone knows” is a bad assumption that often gets made – and the net result ends up to be big surprises, annoyances, discontent and frustration.

Given that we as software product managers have to communicate with most of the other departments in the company, I thought the RASCI approach would come in very handy. I have previously written a post where I believe that if there is no head or a date associated with any task, it is not getting done.

About the book

Full disclosure – I was send a free copy by Michael Fisher so that I can read it and write a review here. While I am still reading it, I like the novel approach they are recommending for creating a scalable company. Given that both of the authors are highly technical, I expected the book to be about how to architect your software such that it can scale and not have any performance degradation as the number of users grow. Instead, the book is more about how to create an organization that will scale when business grows. Based on what I have read so far, I do recommend that you check this book out.

Have any of you read the book? If yes, what are your thoughts and comments?

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4 tips for collaboration – What? When? How? Who? and in that order

As  product managers, our work lives revolve around working with cross functional groups. Leading by influence and not questionsmuch authority, our jobs are to motivate people to get things done for the benefit of the paying customer. Sounds easy right? But when different groups have their own goals and priorities, a product manager’s job often feels like herding cats. Even after 13+ years of doing product management in multiple companies, I am in no way close to mastering this. It is easy to unknowingly step on some one else’s shoes. It is easy to get emotionally attached to problems and solutions.

Last week when I was reflecting on my years of experience and the instances where leading a cross functional team had been challenging, something very simple occurred to me. What if we product managers always use the following as a guiding principle – Ask yourself “What? When?How? Who? and in that order”.

  1. What is the problem to be solved? – Do we agree?
  2. When do we need to solve it by? – Determine the priority – is it something important to solve, is it worth the time and effort?
  3. How do we best solve the problem? – What is the best possible solution?
  4. Who is the expert(s) in the team that is best equipped to solve the problem?

If we approach any problem in the following sequence, I think things will fall into place. The biggest challenge usually is getting everyone aligned first on the problem to be solved, then the timeline and then how best to solve it. Once the consensus sets in and team feels invested in solving the problem, who needs to do the work to solve the problem becomes the easy task. I am not trying to discount in any way that it then becomes a cakewalk, but such a structure I believe will allow all involved to step away from their emotional engagement with a problem and look at it in a very objective manner.

Thoughts?

Image: Courtesy of newsday.com

How a great asset becomes your greatest liability

Thank you Manny Ramirez for the last 7 years – but Red Sox nation will be just fine without you. When you become more than the team, it is time for you to move on.  You were a great asset but there is a point a great asset becomes a liability – you crossed the line this year.

Our sports teams have shining examples of superstars (Tom Brady, Randy Moss, Kevin Garnett,  Paul Pierce, Ray Allen) who recognize the value of putting the team first and delivering the goods. You also had great teammates like David Ortiz, Mike Lowell, Josh Beckett, Kevin Millar who played their hearts out, but with you it was all about you. You were making more money that you could possibly spend in your lifetime, but all you could do is whine and cry like a baby!! I enjoyed all of your home runs like every other Red Sox fan did. But enough is enough, we will still love our Red Sox as much as we all do without you.

So have fun, pee in a cup behind the Dodgers score board, make cell phone calls while you are in the left field, party with Scott Boras, get more rich, report late into training camp, visit the car auction in NY, do whatever, we really don’t care – you are now Torre’s problem – now he can lose whatever hair he has left dealing with you.  We are quite happy here in Boston that the cancer in the clubhouse has been cured once and for all. We may not win it all this year, but the concept of the team and integrity of the game will survive.

Email and 7%

I happened to come across the notes taken during the Effective Networking seminar (run by Diane Darling) that I attended a year back. One of the things that was mentioned was that communication power is based on:

  • 55% body language
  • 38% voice/tone
  • 7% words
This means, whenever you send an email, you have just thrown out 93% of your communication power. If you pick up the phone instead, you get 45% of it back. And what are we so used to doing these days – sending emails. Is the world now full of lousy communicators? BTW, I learnt a lot in the above seminar and would highly recommend it and I have no vested interests in making this recommendation.

The beloved “Nano”

Last week, Indian automobile industry took a major step. Tata Motors, one of the companies in the revered Tata conglomerate unveiled “Nano” – the long talked about 1 lakh car (1 lakh = 100,000 and 1 lakh rupees = $2500 US). This was a dream come true for Ratan Tata – Chairman of Tata Motors.

It was a proud moment for all Indians including me. Someone had pursued his dream, in spite of all the naysayers who said that a car could not be built at such a price point. He persevered, motivated his team to create something what others called unachievable and succeeded. That is the hallmark of a true leader. He had two important criteria that he would not compromise on – the car had to look attractive and had to meet safety standards. It sure looks cute if you ask me – looks something very much like the smart car popular in Europe.

Tata Nano and its creator - Ratan Tata

There are some very valid concerns in the general public around this announcement – impact on already congested Indian roads and the impact on increasing pollution. But let this not take away from what was achieved and how one man persevered to make his dream come true.

To me this car is going to make millions of people in rural India (where majority live) achieve their dream of owning a basic transport. Mr. Tata has changed the rules of the game needed to sell into this market segment. This is going to give a major boost to industries such as car repairs, car accessories, car parts etc. in rural India. This in turn will create more jobs and this can have nothing but a positive impact to the Indian economy.

This creation has more impact in revolutionizing the transport industry than any other product that I know. Oh by the way, remember how much hoopla was created in the US around the product codenamed Ginger what is now a failed product called Segway.

Mr. Tata, you have made a billion people proud last week. I hope that this turns to be the tipping point that makes more entrepreneurs worldwide – not just India – to believe in themselves, dream higher, persevere and succeed. I hope this car achieves market success and this becomes a tipping point that also forces the corrupt Indian politicians to wake up and fix the infrastructure problem that India desperately needs.

What can we learn from the New England Patriots?

Over the last week, I cannot tell you how embarassed I have been to say that I am a New England Patriots fan? I have loved the Patriots since I moved to Boston in 1996. Them going to the Super Bowl my very first year here in Boston helped of course (though they did not win it all that year). Then came the 2001, 2003 and 2005 seasons where they won it all. The last couple of years were heart breaking, but there was something about this team that made it everyone’s envy. The attention to every detail, the team camaraderie and the strong work ethic of  coach Bill Belichick who was called a genius by everyone. Then all of this fell right apart this last week with what has now become famous “videogate”, “spygate”, “cameragate” ….

All the respect I had for coach Belichick went right out of the window when I first heard about the spying episode. I was mad not just because he cheated but because I never understood why he had to do it. Here was a team that was retooled with some of the best offensive weapons and favored heavily to win it all again this year. Why would the so called genius, such a great leader who could bring out the best out of his players, falter by making such a stupid decision to stoop so low. I even thought of not watching last night’s game against the Chargers, but then it is difficult to keep me away from a football game.

What transpired last night completely surprised me . The team rallied around their coach in what I consider to be one of the best Patriots game I have watched in the last 11 years. Both the offense and defense had an air around them that they had something to prove. They brought their best game all for their wounded coach and leader. The San Diego Chargers unfortunately did not stand a chance right from the word go. At the end of the game, they even gave Belichick the game ball to express their support.

This is to me is what great teams are made of. I still do not approve of Belichick’s unethical ways and I don’t think I ever will. But as a product manager, I am very impressed how the team rallied around their wounded leader to pick him up when he was down. Maybe that is what true teams are made of. It would have been very easy for the team to throw stones at their own glasshouse, but no – what they did last night is probably what sets the Patriots apart from the rest of the league.

After all, it is what it is. They moved on and continued doing what they do best – winning football games.